We Solve Your Accounting Challenges.
Full outsourcing for complex accounting (billing, bookkeeping, debt/credit management).
What is Shared Admin's Accounting Outsourcing Service?
Shared Admin provides an efficient, externalized accounting department. We execute routine tasks under management direction and deliver regular reports, serving as your outsourced in-house finance team.
Trusted by
CPA Management.
Managed by an accounting firm, our staff brings deep expertise in finance and corporate cash flow. This ensures high-quality service capable of handling complex and non-routine transactions.
Drastically Cut Costs.
Outsource to Shared Admin for significant cost savings, bypassing high recruiting/training costs for scarce accounting talent. Simultaneously achieve standardization and efficiency in your operations.
Customizable Service Scope
Select and delegate only the tasks you need (bookkeeping, billing, payment, closing, etc.). Our flexible approach helps you build an efficient, cost-effective accounting system.
Our Services
Billing Operations
We handle time-consuming tasks like monthly invoicing and sending. Our accurate billing ensures error-free processing and supports efficient sales collection.
Payment Processing
We support payment schedule management and bank transfers to suppliers. We prevent payment misses or delays, protecting reliable business relationships.
Debt Management
We ensure a clear grasp of income and payment statuses. We assist in visualizing your cash flow through tasks like debt collection and balance confirmation.
Monthly Close & BvA
Swift, accurate monthly closing visualizes key figures for management. We analyze BvA using accounting data, providing reports to clearly identify current status and business challenges.
Cash Management
We organize cash flow for smooth fund management. We prevent payment delays and shortages, allowing you to focus on core business operations confidently.
Bookkeeping
We manage journal entries and ledger creation from receipts/data. We support cloud accounting (like freee and Money Forward), adapting flexibly to your preferred software.
*Monthly reporting is included in the bookkeeping services
*Additional fees may apply if calculations involving multiple currencies are required.
*Tax consultation is also available. Please contact us separately for details.
*We also handle annual financial closing procedures. Please consult with us separately.
Service Flow
If the consultation, proposal, and service setup proceed smoothly,
we can begin providing services in as little as two weeks from your initial inquiry.
FAQ
Below is a list of common questions. If your question is not answered here, please feel free to contact us.
What is the flow leading up to the contract?
Please feel free to contact us first. After receiving your inquiry, we will hold a hearing to understand your current situation and the scope of services you wish to outsource, then provide a proposal. If you agree with the proposed services, we will begin work immediately.
Is it possible to contract for individual tasks?
Yes, it is possible. For accounting services, Shared Admin allows you to either place a comprehensive order covering tasks like billing, payments, journal entry, and reconciliation, or you may outsource only a subset of these tasks.
Once we provide the necessary documents and information, how long will it take to complete the monthly tasks?
We aim for rapid processing. Typically, tasks are completed in about one week after submission. Please allow up to two weeks if follow-up for missing information is required. For urgent requests, please notify us, and we will prioritize them.
What methods do you use for communication after the contract is signed?
While we prioritize rapid responses via chat and cloud tools for communication and data exchange, we can also use phone, email, or postal mail. Please be aware that processing time may be slightly extended when using postal mail.
What languages do you support?
We support English and Chinese, in addition to Japanese. We can handle daily communications, reporting, and interactions with foreign companies in these languages.
Which accounting software do you support?
We prioritize efficient service using cloud accounting (Money Forward, freee), but also support traditional software (Yayoi Kaikei, Kanjo Bugyo, JDL, PCA). We can also assist with your transition to cloud accounting.
If we outsource to you, will the necessary know-how be lost internally, thus failing to eliminate over-reliance on individual staff (Zokujinka)?
We offer consulting to propose highly efficient operations. We simplify and manualize tasks to prevent reliance on individuals, ensuring the setup remains effective even if you choose to internalize the process later.
Can we also request services related to tax and finance?
Yes, we can. As part of an accounting firm group, we have CPAs and tax experts available for tax consulting and representation. We also offer specialized financial consulting.